Administrative Framework - Discovery Clean Water Alliance

Quick Links to Sections

1: General Provisions
2: Administration
3: Personnel
4: Finance
5: Operations
6: Infrastructure
7: Environment

Title 1: General Provisions

Topic	Document Location
Alliance Legal Structure and Empowerment	Chapter 39.106 RCW Joint Municipal Utility Services
Alliance Legal Incorporation	State of WA Secretary of State Certificate of Filing State of WA Business License #603-264-927 IRS Employer Identification Number 46-1731393 State of WA Secretary of State Trademark #5592 State of WA Secretary of State Articles of Amendment
Alliance Purpose & Powers	Interlocal Formation Agreement Amended & Restated – Section I, III
Alliance Formation	Interlocal Formation Agreement Amended & Restated – Section III
Board of Directors
Powers & Structure	Interlocal Formation Agreement Amended & Restated – Section IV
Delegation of Authority to Administrative Lead	Resolution 2019-06
Board Voting	Interlocal Formation Agreement Amended & Restated – Section IV
Regular Meetings Place & Time	Interlocal Formation Agreement Amended & Restated – Section IV Resolution 2017-01
Indemnification & Defense	Interlocal Formation Agreement Amended & Restated – Section V Resolution 2013-04
Rules & Operating Procedures	Resolution 2019-05
Standing Committees	Interlocal Formation Agreement Amended & Restated – Section IV Resolution 2013-05
Member Agency Addition or Withdrawal	Interlocal Formation Agreement Amended & Restated – Section IV
Ethics Laws	Interlocal Formation Agreement Amended & Restated – Section V
Eminent Domain Laws	Interlocal Formation Agreement Amended & Restated – Section V
Dispute Resolution	Interlocal Formation Agreement Amended & Restated – Section VIII
Alliance Logo	Resolution 2013-11
Legal Counsel	Agreement for Legal Services (2019-2022)
Rules Adopted By Resolution	Resolution 2014-07 – Section 2, 3
Notice to Board/Committees for Large Contracts	Resolution 2014-05
Declaration of Emergency/Exemption from Bidding	Topic Planned for Future Development
Code Adoption	Topic Planned for Future Development
Topic	Document Location

Title 2: Administration

Topic	Document Location
Administrative Lead
Responsibilities	Interlocal Formation Agreement Amended & Restated – Section V Alliance Administrative Lead Agreement (Amended & Restated October 2, 2020) – Section 2 Resolution 2019-06
Agent to Receive Claims	Resolution 2013-02
Public Records Procedures	Resolution 2013-03
Procurement
Public Works & Procurement Laws - General	Interlocal Formation Agreement Amended & Restated – Section V
Contracting & Purchasing Policies	Topic Planned for Future Development
Materials, Supplies & Equipment	Topic Planned for Future Development
Architectural/Engineering Services	Topic Planned for Future Development
Other Professional Services	Topic Planned for Future Development
Public Works Contracts	Topic Planned for Future Development
Small Works Roster	Topic Planned for Future Development
Vendor Lists	Topic Planned for Future Development
Surplus Property Laws	Interlocal Formation Agreement Amended & Restated – Section V
Surplus Property Procedures	Surplus Property Sale or Disposal Procedure Resolution 2019-02 – Page 5
Insurance
Water & Sewer Risk Management Pool (WSRMP) Agreement	Resolution 2013-07
WSRMP Representatives	Resolution 2013-08
Topic	Document Location

Title 3: Personnel

Topic	Document Location
Personnel Laws	Interlocal Formation Agreement Amended & Restated – Section V
Employee Terms & Conditions	Topic Planned for Future Development
Executive Director	Topic Planned for Future Development
Alliance Employees	Topic Planned for Future Development
Employee Handbook	Topic Planned for Future Development
Human Resource Policies & Procedures	Topic Planned for Future Development
Retirement System & Deferred Compensation	Topic Planned for Future Development
Employee Recognition Awards Program	Topic Planned for Future Development
Travel Policies & Expense Reporting	Topic Planned for Future Development
Topic	Document Location

Title 4: Finance

Topic	Document Location
Financial Framework - General	Interlocal Formation Agreement Amended & Restated – Section IV Alliance Administrative Lead Agreement (Amended & Restated October 2, 2020) – Section 2.2
Appointment of Treasurer	Resolution 2013-06
Financial Policies
General Requirements	Interlocal Formation Agreement Amended & Restated – Exhibit A
Update to General Requirements	Interlocal Formation Agreement Amended & Restated
Investment Policy	Interlocal Formation Agreement Amended & Restated Resolution 2019-01
Debt Policy	Interlocal Formation Agreement Amended & Restated Resolution 2019-03
Asset Capitalization Policy	Resolution 2019-02
Financing & Borrowing
General Requirements	Interlocal Formation Agreement Amended & Restated – Section VI
Bond Issuance Statutory Framework	Interlocal Formation Agreement Amended & Restated
Bond Registration System	Resolution 2015-03
Bond Issuance Resolution	Resolution 2015-02
Operating Budget
General Requirements	Interlocal Formation Agreement Amended & Restated – Section II, VI
2021-2022 Operating Budget	Resolution 2020-03
Fund Structure	Resolution 2020-03 – Section 3.1
Operating Fund	Resolution 2020-03 – Section 4.2
Reserve Fund	Resolution 2020-03 – Section 4.1.1
Capital Budget
General Requirements	Interlocal Formation Agreement Amended & Restated – Section II, VI
2021-2022 Capital Budget	Resolution 2020-03
Fund Structure	Resolution 2020-03 – Section 4.3
Debt Service Fund	Resolution 2020-03 – Section 4.3.1
Existing Asset Repair/Replacement Fund	Resolution 2020-03 – Section 4.3.2
New Asset Construction/Acquisition Fund	Resolution 2020-03 – Section 4.3.3
Regional Service Charges
General Requirements	Interlocal Formation Agreement Amended & Restated – Section VI
2021-2022 Regional Service Charges	Resolution 2020-03
Financial True Up Process	Resolution 2014-09
Actual Flows - "Horizontal" True Up	Resolution 2014-09 – Section 4
Actual Costs - "Vertical" True Up	Resolution 2014-09 – Section 4
Topic	Document Location

Title 5: Operations

Topic	Document Location
Regulatory Compliance	Interlocal Formation Agreement Amended & Restated – Section V
Operator Responsibilities	Interlocal Formation Agreement Amended & Restated – Section V Alliance Operator Agreement with Clark County (Amended & Restated January 1, 2022) Alliance Operator Agreement with Clark Regional Wastewater District (Amended & Restated January 1, 2022)
Wastewater Quality	Resolution 2014-08
Discharge by Members to Regional Assets	Resolution 2014-08 – Section 6
Treatment of Domestic Sewage Only	Resolution 2014-08 – Section 5
Sewage Quality	Resolution 2014-08 – Section 5
Nonconforming Wastewater	Resolution 2014-08 – Section 7
Integrity of Internal Systems	Resolution 2014-08 – Sections 6,7
Industrial Wastewater Pretreatment	Resolution 2014-08 – Section 4 Alliance Administrative Lead Agreement (Amended & Restated October 2, 2020) – Section 2.3
Wastewater Volume	Resolution 2014-06
Discharge by Members to Regional Assets	Resolution 2014-06 – Section 4
Treatment of Domestic Sewage Only	Resolution 2014-06 – Section 4
Sewage Quality	Resolution 2014-06 – Section 4
Nonconforming Wastewater	Resolution 2014-06 – Section 4
Integrity of Internal Systems	Resolution 2014-06 – Section 4
Industrial Wastewater Pretreatment	Resolution 2014-06 – Section 4
Topic	Document Location

Title 6: Infrastructure

Topic	Document Location
Regional Assets - Definition	Interlocal Formation Agreement Amended & Restated – Section VII
Regional Asset Identification	Interlocal Formation Agreement Amended & Restated – Exhibit B
Regional Asset Transfer - Ridgefield Treatment Plant & Outfall	Resolution 2013-14
Regional Asset Transfer - Battle Ground Force Main	Resolution 2014-01
Regional Asset Transfer - Salmon Creek Wastewater Management System	Resolution 2014-03
Regional Assets - Franchise Agreements
Battle Ground Franchise Agreement	Resolution 2014-02
Clark County Franchise Agreement	Resolution 2014-04
Regional Assets - Initial Allocated Capacity	Interlocal Formation Agreement Amended & Restated – Exhibit B
Capital Plan	Interlocal Formation Agreement Amended & Restated – Section II Alliance Administrative Lead Agreement (Amended & Restated October 2, 2020) – Section 2.3 Resolution 2020-02
Existing Regional Asset Program	Resolution 2020-02 – Section 2.3
New Regional Asset Program	Resolution 2020-02 – Section 2.4
Change in Allocated Capacity	Resolution 2020-02 – Section 2.5
Individual Capital Project Profiles	Resolution 2020-02 – Appendix B
Regional Asset Management Program	Topic Planned for Future Development
Engineering Standards (Ecology, Alliance)	Topic Planned for Future Development
Pipelines	Topic Planned for Future Development
Pump Stations	Topic Planned for Future Development
Treatment Plants	Topic Planned for Future Development
Level of Service Definition (APWA, Alliance)	Topic Planned for Future Development
Pipelines	Topic Planned for Future Development
Pump Stations	Topic Planned for Future Development
Treatment Plants	Topic Planned for Future Development
Topic	Document Location

Title 7: Environment

Topic	Document Location
SEPA Rules & Procedures	Resolution 2013-10
Permits
Washington State Department of Ecology
General Permit for Biosolids Management	General Permit for Biosolids Management; Expiration Date: September 4, 2020